You can normally run reports on your finance system to export, Suppliers, Purchase orders, Invoices, catalogues and contracts.

We do not know how to export data from our finance system?

@UK PLC can take the data directly from the underlying database that your finance system is based upon.  You will need access to the underlying database.

We already have the information in excel spreadsheets?

@UK PLC can use your excel spreadsheets, however it is likely that the data has been corrupted in the process of transfer from your underlying systems to the excel spreadsheets unless these were a direct export from your finance system.  This is why @UK PLC prefer a direct export from your finance system.

Are there any limitations on the data analysis?

Yes, we can not analyse, if there is no data, e.g.  If the only information is "see quote 12056" and we can not refer to the suppliers quote then we have no information apart from the supplier and value, and will be unable to classify.  This occurs in a very small quantity of information, so that we are able to analyse all information, and provide meaning full results in virtually all cases.

How accurate is the data analysis?

The auto classification is generally significantly better than the manual classification that has been carried out in assigning spend into categories within the finance system, however the data analysis is not 100% accurate, in terms of auto classification and matching. 

What is the data coverage?

It is 100% coverage of the data supplied at line level.  This is a significant improvement over methods that provide partial coverage at category level, and then require a manual exercise to drill down into categories.

What are the potential savings?

It depends on the organisation.  There are two ways of realising savings, by improving processes, and by improving purchase price, both are significant even for the best organisations since it is impossible for any organisation to purchase every item at best price.  There are always areas for improvement on purchase price, and an understanding of how well you are purchasing.  Very few organisations have 100% compliance with purchasing process, and the maverick spend is often purchased at list price which may be 50% above contract price, and even the best organisations have free text orders going out with uncontrolled pricing.